1. The enclosed fee schedule is for the sole purpose of achieving a ‘planning decision’ and/or ‘full plans’ approval from the Planning and/or Building Control Authority.
  2. Local authority fees are to be paid directly by the client in all cases.  The client is responsible for ensuring that any fees due to the local district council are paid in a timely manner.
  3. CSS (Residential) Ltd will not be held responsible for any delays experienced as a result of late payments.
  4. The architectural fees include completion of all associated application forms and compiling supporting documentation for submission.  Three A1 size colour paper copies of each drawing are included.
  5. Additional A1 size colour copies of drawings are charged at £6.60 each.  PDF drawing files are provided as standard.
  6. Fees are payable in two parts typically ‘DESIGN PHASE’ and ‘BUILDING CONTROL PHASE’, immediately prior to the submission of the planning and Building Control applications, or otherwise interim valuations at monthly intervals for projects with extended design durations.
  7. Specialist reports and calculations are due for payment immediately prior to order.
  8. Our fees include as standard, office-based support for your nominated building contractor.  This is expressly offered on the basis that the appointed building contractor has the requisite qualifications, skills, and experience to undertake a project of this nature.
  9. We have not made provision for contract or project management, or for overseeing self-build construction projects.
  10. Clients should satisfy themselves that both they and their appointed contractors, and their sub-contractors have appropriate insurance protection in place for the project.
  11. The client is responsible for ensuring that health and safety obligations have been satisfied and that the appointed contractor(s) have prepared and implemented an appropriate health and safety file for the construction project.
  12. Coordination of construction activities is the sole responsibility of the client and/or their appointed building contractor.
  13. Any deviation from the approved architectural and/or structural drawings and/or supporting documentation may invalidate any insurance claims or implied warranties.
  14. The enclosed fee schedule does not make specific provision for site visitations during the build operations and if deemed necessary by the client then this would be charged at the rate of £85 for each hour of site attendance. (Please note there is a minimum charge of £85 inclusive of travel).
  15. We have not made provision to provide a schedule of works or other specification documentation other than that necessary for inclusion within the building regulations drawings in order to achieve full plans approval.
  16. Please note that where proposed foundations fall within 3m of a sewer pipe or access chamber then a ‘build over or near to a sewer’ agreement will normally be required by the local water authority and will incur an additional fee of £653 for domestic pipe sizes up to 160mm diameter.  Pipe sizes between 160 – 375mm diameter are charged at £997 (both size ranges are inclusive of £310 sectional drawing and administration fees).  Structural engineers fees may also apply for production of associated calculations where a structural ‘build over’ foul pipe work is necessary.  This will be assessed and determined by the local water authority following completion of the building regulations drawings.
  17. The local Planning and Building Control Authorities may at their discretion request specialist surveys, reports, and/or calculations to assist in determining a planning application and building regulations approval.
  18. We have not made specific provision for any specialist/engineer’s reports other than those specifically listed on the enclosed fee schedule.  The fee shown alongside the description is in addition to any other fees quoted within the schedule.  Where TBA is shown the fee will be advised on completion of the building regulations drawings or as soon as available.
  19. Structural calculations and associated design drawings will be required for any supporting beams, some roof designs, foundations and floor slab details, and in particular pile foundations, block and beam floors, and raft foundations.  These will be advised on completion of the building regulations drawings and will include a management and administration fee of £225 for procurement and to act as intermediary with structural engineer, building inspector, building contractor, and client.
  20. We have not made provision for any design or administrative works associated with buried or hidden services or any other concealed anomalies not identified within our fee schedule.
  21. It is the responsibility of the developer to undertake all procurement works associated with the provision of all new utilities and drainage services.  At this stage our fee schedule assumes that a new ‘soak away’ drainage system will connect to the new rainwater systems negating the need to utilise combined foul and rainwater drainage.
  22. It is the responsibility of the client to appoint an NHBC (or equally) accredited Construction Company to provide a structural warranty, or otherwise engage the services of the LABC in collaboration with the appointed building contractor.  We have not made provision within our fee schedule to procure this service.
  23. We have not made provision within the fee schedule for the design and specification of mechanical, electrical, or plumbing and heating systems (with exception to above and below ground drainage).  It is the responsibility of the client to appoint an NICEIC (or equally) accredited electrical contractor, and Gas Safe registered heating engineer.
  24. Please note that progression to the Building Control phase is accepted on the understanding that the design as approved by the grant of an associated planning consent (or completion of ‘design phase’ determined by instruction to proceed to ‘building control phase’) is ‘frozen’.  Any changes to the design whether internal or external features will incur additional architectural fees.  Minor changes may also require a ‘non-material change’ planning application or where a proposed change would alter the shape or profile it may be necessary to resubmit a ‘full’ planning application.  In all cases the local planning authority will make the determination.  Local authority, architectural and administrative fees will be notified prior to implementation.
  25. Changes to the building regulations drawings requested by the client whether in progress or at completion will incur an additional fee to be notified prior to implementation.
  26. We have not made provision for any items not specifically mentioned within the enclosed fee schedule.
  27. Our payment terms are strictly 7 days from invoice presentation.
  28. We do not store credit card details nor do we share customer details with any 3rd parties.
  29. Cancellation of orders must be submitted in writing to Home Design Studio, 3 Orchard Place, Upper Heyford OX25 5JX or by email to sales@architectural-oxford.co.uk.  Please note that there will be a pro-rata charge for any works already done up to the cancellation date. This may also include local district council authority or other third party fees where there is no refund policy.  Home Design Studio will provide a full refund of all fees paid for works that have not been implemented.  Refunds are processed within seven days of receipt of cancellation.
  30. ‘Home Design Studio’ is a Trading Name of Construction Sector Services Limited.
  31. All quoted fees are subject to VAT at the prevailing rate at point of invoice (with exception to local authority planning fees).